Want to Run an Event in a Birmingham Park?

Before you go ahead, you’ll need to get permission from Birmingham Council; this isn’t about the Council putting up barriers but is about making sure your event is safe, works well in the space, and is enjoyable for everyone.

Please note, that basic grounds maintenance and conservation work, the type of thing which many volunteer groups do regularly on site, does not need separate permission, subject to your group having sufficient insurance in place.

Why Do I Need Permission?

Good question! Asking for permission makes sure that:

• The green open space and its facilities stay in good shape for everyone.
• People, pets and wildlife are kept safe.
• Your event doesn’t clash with something else happening in the same space.
• You get the right advice on things like insurance, licences, or safety checks.

How Do I Apply?

Right now, the Parks Service is undergoing a restructure so there is a temporary system in place to manage requests for events. This may change in the future but as soon as there’s an update, we’ll make sure you hear about it. In the meantime, here’s what you currently need to do:

Any events that:
● Last for more than a day 
● Start after dusk/ re-dawn. (Subject to confirmation of risk assessment for nighttime activities)
● Have more than 150 attendees at any one time
● Have generators or structures etc (e.g. marquees, bouncy castles)
● Have live animals
● Have licensable activities (e.g. music, theatre, dance, alcohol)
● Sell food or other commercial items

For these events, your request should be submitted directly to the Council using the link below at least 12 weeks before your event date. You may also be required to provide details regarding insurance, risk assessments, and any licences you have had to obtain e.g. if you’re selling food or drink, providing music, etc.

All other events that:
● Are within normal daylight hours
● Have fewer than 149 people at any one time 
● Have no additional major infrastructure (small gazebos are fine) 
 
Including, for example gardening and conservation activities, community engagement activities community social events, community activity sessions e.g. tai chi, walking groups etc. (subject to confirmation of third party insurance details), send an email to [email protected] to
let them know:
● The date and time (and if it repeats – e.g. conservation group is weekly)
● The location
● Details of what the activity is
 
You don’t need to wait for specific permission for these events. Parks Events will get back to you if there’s an issue e.g. a clash with another event.
 
Remember to create or review your risk assessment to ensure that your event or activity is as safe as possible. Contact BOSF if you need help creating or updating your risk assessment.

Need a Hand?

That’s where we come in! At BOSF, we’re here to support local groups who want to bring their parks to life. If the application process feels a bit daunting, just drop us a message – we’ll help you figure it out and point you in the right direction.

Do I need permission for a small gathering, like a picnic or birthday party?
If it’s just a few friends or family and you’re not setting up equipment or charging
people, you don’t usually need to apply.

Does it cost money to apply?
Sometimes. The council may charge depending on the size and type of event.

Can BOSF help with my application?
Absolutely! We can’t give you permission ourselves, but we can support you with
advice, contacts, and examples from other community groups.

How much notice should I give?
The earlier the better! Aim for at least – 2 weeks before your event, especially for
larger activities.

What if I want to sell food, drink, or alcohol?
You’ll need the right licences in place.